Payroll management for your business in the USA
Meet U.S. labor and tax obligations with a professional, secure and automated payroll system.
What does the payroll management service include?
The payroll managment (payroll) is a key process for any company with employees in the United States. It is not only about paying wages, but also about complying with multiple tax, labor and administrative regulations that govern the employer-employee relationship.
At JJRB, we offer a complete payroll management service that adapts to the size and structure of your company, and complies with federal, state and local laws. We ensure that every part of the payroll process is executed correctly and without errors that could result in fines or labor disputes.
Our services includes:
- Calculation of salaries, deductions, and benefits
- Issuance of payment receipts and monthly reports
- Federal and state payroll tax returns and payments
- Generation and submission of W-2, W-3, 941, 940, etc. forms.
- New Hire Reporting
- Compliance with withholding, overtime and mandatory benefits laws
Whether you have a 2-person team or a larger workforce, our payroll managment guarantees order, compliance and peace of mind for you and your employees.
Benefits of proper payroll management for your company
Professional payroll management brings multiple advantages to your operation:
Avoid costly mistakes
You comply with the labor law
You reduce your administrative burden
Improve staff confidence and retention
You are prepared for labor audits or inspections.
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In addition, at JJRB we advise you on how to correctly classify your workers (employees vs. contractors), thus avoiding penalties for misclassification.
Our payroll management system is designed to grow with you, integrate with your accounting and facilitate the financial control of your company.
Why choose JJRB for your payroll management?
Because we combine experience, precision, and technology to offer you a complete and reliable payroll service adapted to the fiscal reality of the United States.
This is what makes us different:
- Bilingual consulting for Spanish-speaking teams
- In-depth knowledge of laws such as FICA, FUTA, SUTA and ACA.
- Process automation and reporting
- Integration with your accounting software or with our platforms
- Ongoing support for questions or requests from the IRS or the state.
The payroll managment is not just about paying wages. It's about legally protecting your company and ensuring that your workers are paid fairly, on time and under the right conditions.
Real cases of payroll management with JJRB
Case 1: Restaurant with high staff turnover
A fast food chain in Florida needed to streamline its payroll system and avoid overtime errors.
JJRB implemented an automated payroll management system, adjusted for variable shifts and weekly pay. They reduced errors by 90% and improved staff retention.
Location: Florida
State of incorporation:Florida
Case 2: Tech startup with remote employees
A company with remote staff in several states needed to comply with different local labor laws.
JJRB adapted its payroll management to handle multiple state withholdings and returns, ensuring full compliance in all states where they operated.
Case 3: Construction company with contractors and employees
A construction company in Texas had a mix of payroll employees and independent contractors.
JJRB implemented a dual payroll management system, with differentiated reporting and labor classification consulting. This prevented penalties for mismanagement of payments.
Location: Texas
Take the next step and professionalize your payroll
Don't risk your company with manual calculations, delays or fiscal errors. With JJRB, you get efficient, automated and legally sound payroll management.
💼 Whether you are a small, growing or multi-state company, we can help you structure a payroll system that meets your needs.
Our approach combines legal compliance, operational efficiency and strategic support. We implement customized processes that align with your internal policies, the Fair Labor Standards Act (FLSA), and state regulations on withholding, benefits and mandatory reporting. In addition, we provide clarity on obligations such as FICA (Social Security and Medicare), FUTA (Federal Unemployment Tax), SUTA (State Unemployment Tax) and the Affordable Care Act (ACA) if applicable.
Frequently asked questions about payroll management in the U.S.
What laws regulate payroll management in the United States?
The payroll managment is mainly regulated by:
- Fair Labor Standards Act (FLSA): establishes minimum wage, overtime pay and record keeping requirements.
- Internal Revenue Code (IRC): regulates the withholding and payment of payroll taxes.
- Federal Insurance Contributions Act (FICA): imposes Social Security and Medicare taxes.
- Federal Unemployment Tax Act (FUTA) and SUTA: federal and state unemployment taxes are regulated.
- Affordable Care Act (ACA): imposes health coverage requirements for certain employers.
Failure to comply with these standards may result in penalties, audits and labor lawsuits.
What types of employees should be included in the payroll?
Every worker who qualifies as an employee under IRS and Department of Labor criteria must be part of payroll management. This includes full-time, part-time, temporary and hourly workers. Independent contractors (Form 1099) are not included in payroll, but must be reported correctly to avoid improper reclassifications that can result in penalties.
The correct classification between employee and contractor depends on factors such as control of the work, use of the employer's tools and permanence of the employment relationship.
What forms must be filed with the IRS related to payroll?
As part of a correct payroll managment, employers must submit the following forms:
- Form 941: quarterly payroll tax returns (income withholding, FICA).
- Form 940: annual Federal Unemployment Tax Return (FUTA).
- Form W-2: annual income statement for each employee.
- Form W-3: summary of all W-2s submitted.
- Form 1099-NEC: for independent contractors.
- Form 8655: authorization if a third party (such as JJRB) manages your payroll taxes.
Failure to comply with these declarations may result in penalties ranging from $60 to $290 per employee, per form omitted or submitted after the deadline.
What happens if I do not pay payroll taxes on time?
Failure to pay or declare payroll taxes within the legal deadline may generate:
- Penalties and accrued interest.
- Trust Fund Recovery penalties: owners or managers may be held personally liable for failure to remit employee withholdings.
- IRS or Department of Labor audits.
- Legal problems with state employees or authorities.
At JJRB we make sure that every tax obligation related to your payroll is fulfilled correctly and on time.
When should I give W-2s to my employees?
W-2 forms must be delivered to employees no later than January 31 of the year following the payroll year. They must also be sent to the IRS and the Social Security Administration (SSA) by the same deadline.
Delaying can generate penalties for each form not submitted, in addition to affecting your employees' tax filings.
What is the difference between weekly, biweekly or monthly payroll?
The frequency of payment (weekly, biweekly, semi-monthly or monthly) depends on the state where your company operates and your internal policies. For example:
- In states such as California or New York, certain workers are required to be paid weekly.
- In others, such as Texas, monthly payments are allowed if clearly specified.
At JJRB we help you define the best payment schedule for your industry, operational burden and local regulatory compliance.
What should I do if I have employees in different states?
If you have employees in different states, you must comply with the labor and tax laws of each state:
- Register as an employer in each state.
- Calculate state payroll taxes (SUTA, state income tax if applicable).
- Comply with specific rules on minimum pay, breaks, overtime, benefits, etc.
At JJRB we manage multi-state payrolls so you don't have to worry about technical details and legal differences.
What benefits can payroll management include?
In addition to calculating salaries and withholdings, professional payroll management may include:
- Registration of vacations, medical leaves and holidays.
- Calculation and administration of health insurance, 401(k), and other benefits.
- Administration of bonuses and commissions.
- Preparation for labor audits or inspections.
This allows you to offer a more professional and competitive environment for your team.
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